BGCC December Committee meeting: Minutes
Date: Monday 7th December 2015 Where: Wetspot
Present: Patricia Ashton (President); Russell Murphy (v/President); Jane Lake (Secretary); Tom Hick (Treasurer); Anne Cronin (Committee member); Scott McWilliam (Boat Captain); David Gordon (A/Boat Captain) Kate Miller (SUP coordinator); Robin Robertson; John Harmer
Apologies: Helen Tongway; Kiaran Lomas; Bob Collins, Russell Lutton, Kai Swoboda (Canoe Polo), Litsa, Russell and Caroline
2) Minutes of previous meeting:
- Minutes of the September and November meeting (as circulated by Jane Lake (Secretary) accepted: Nominated PA; Seconded AC.
- Note: still don’t have draft minutes for the AGM.
3) President’s report
- 24 Hour ; fun, good weather, expect around $3,000 for Autism Australia; - See Blazing Paddles for President’s report;
4) Treasurer’s report
- Financial statement shows that the club has $25,000 in account including incomings and outgoings;
- 24 Hour financial report will be prepared; expect the outcome to show a profit.
a) Income: Fitch (photo-shoot) company contribution: $500 from Cordelta; and
others. Want an invoice and receipt and bank account details. (see
b) Expenditure: Finalisation of the 24 Hour event needed
a) Correspondence in;
• Survey from PNSW; Patricia will be coordinating response
• Eurobodalla Shire Council: letter with attached executed licence agreement for
BGCC kayaking activities within public reserves at Nelligen, Batemans Bay,
Tomakin and Moruya: (No action required);
• Paddle NSW email: Patricia to respond;
• ACT Government: future governance arrangements re sporting community
organisations: Patricia to respond.
• Advertising material from South Sea Ventures; (no action)
• Advertising material from “Rapid Ascent” for the 2016 Falls Creek Mountain Raid.
b) Correspondence out;
6) Items for discussion:
a) Changes in committee membership: Outcome: Following discussion: agreed to postpone decision to February meeting, noting the desirability of having a discipline representation;
b) Proposed constitutional changes: Outcome:
- Objectives: agreed that further discussion was needed regarding changes to objectives; (including discussion of the role of the constitution vis a vis more detail within strategic plans)
- Family membership: further discussion as to wording required, especially linking the discussion to membership costs;
- Termination of membership: Agreed that membership (and benefits of membership – such as rack space etc) to be terminated if membership unpaid by 1 October (3 months after membership is due);
- Proposal to change terms of membership of committee from 2 to 3 years: not agreed.
- Financial changes: the proposed changes are, in principle agreed: Russell Murphy to come back to the committee with adjusted wording for consideration.
Next steps: revisions of proposed changes to be considered again by the committee prior to being presented to membership
c) Club Boat Fleet;
• Sprinters advertised on the website for $800 ONO (more than $700)
• Patricia to pursue the purchase of two V7 to fill the gap ($1990 is the full
• Rack allocations full: Advice on website re the waiting list for rack spots and
expectations on use of racks;
• K4 to be hung behind the shed: Boat Captain will monitor use;
• Non members cannot use club boats: note that day membership can be
applied for ($15) to ensure insurance coverage;
• IceDragons: Discussions about renovations: Shane Lund to provide a quote
• Reminder that members using club boats and SUPs MUST use life-jackets
d) Shed Maintenance:
• Doors: People continue to damage the locks by using them to hammer the door locks on the second and fourth door: Looking to fix the doors and repair the padlocks....
• New shelf for the sign in book;
• Many thanks to David for all his work on the fleet, and assistance to Scott;
e) Blazing Paddles: is published at the end of the month: reminder to contributors to provide contributions by the last week of the month (Check?)
• Outcomes of recent events;
24 Hour successfully completed:
• Numbers down on previous years;
• Discussion on potential dates for next year given competing activities; this
will need to be decided early next year to allow for effective planning:
• What style of event does the club want in future?;
• RSPCA is the suggested organisation for donations for 2016;
• Upcoming events
• NSW Marathon series event and Big Bash: need to finalised details for
managing in the February Committee meeting;
7) Convener reports:
- SUP: Year has started OK: training not fully regular at the moment;
• Wednesday TT very important for the SUPers, providing a regular event for the SUP people within the club;
• PaddleNSW membership is useful for SUPers, but does not cover all the events that SUPers want to enter: some are covered by the SLSA rather than PaddleNSW;
• No calendar of events for SUP events pulled together yet – a mix of SLSA and PaddleNSW;
• Pump up SUPs are OK, one fin is damaged: not a lot of use of these SUPs – as most SUP members have own crafts:
• Reminder of the book in the shed for registering use: Asked that Scott (Boat captain) be emailed if any were out for more than a day.
- Marathon and TT coordinator: (Russell Lutton):
• See report: TT going well: need to get more volunteers to undertake
• Marathon series and Big Bash: Arrangements need to be covered in the
February 2016 Committee meeting.
- Canoe Polo: (Kai Swoboda)
• Going well: including placings at interstate “invitational” events
• Pontoons: two out of water and being maintained prior to moving to
storage: remaining two in water: Concern re carpet leading to
• Training underway with 8 people at various stages of level 1 acreditation:
Weekly junior training being run with around 10 juniors on the water:
• Good use of plastic boats and equipment purchased two years ago, with
regular juniors moving to use own equipment.
• Current expenditure priority is to cover pool costs rather than purchase
• Patricia noted that pontoons in water to remain as is: Club will replace /
repair as required, given ongoing use by other paddle disciplines.
- Tri Support:
• Need to encourage volunteers to support the tri, for a number of reasons
including mutual support to other ACT watersport organisations; fundraising and that they Tri organisations also lend us safety equipment when needed by the BGCC for events.
• Discussion re advance notice: noted that these are advertised on the website and by email;
• Midweek tri to be on Wednesdays (overlaps with TTs);
• Good to get regular financial reporting so that coordinator is aware of
when tri payments to the club are made (and whether they are up to date).
8) Other business:
a) Fire extinguishers: second quote expected within a week for the check and refilling
of fire extinguishers as per insurance requirements: Anne Cronin following up.
b) RSPCA request to be the nominated charity for 2016 24 Hour – to be discussed along
with 24 Hour arrangements for 2016.
9) Meeting closed: 9.45pm
10) Next meeting: February 1st: Wetspot: